About the Role
We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People & Culture team with operational tasks.
Key Responsibilities
Office & Facilities Management
- Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.
- Manage office supplies and consumables and ensure timely replenishment.
- Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.
- Monitor and support facility needs, including consumables.
- Support operational workflows and help streamline administrative processes.
Reception & Administrative Support
- Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.
- Maintain office and meeting rooms and assist with office‑related requests from employees.
- Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.
- Coordinate travel arrangements such as hotel reservations and flight bookings.
Operations & Events
- Assist in organizing internal office events, meetings, and team‑building activities.
- Help with internal event‑related logistics as needed.
Marketing Support
- Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives.
Requirements
- Bachelor's degree in Business Administration
- Minimum of 3 years’ experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Excellent organizational skills with attention to detail.
- Strong communication and interpersonal skills; positive mindset and service oriented.
- Ability to work fully on-site in our Dubai office (no remote or hybrid options).
- Proactive, reliable, and able to work independently.
- Fluent in English Language, Arabic Language is a plus.
